Workshop Registration Terms & Conditions#
DIPY Workshop 2027 | March 15–19, 2027 | Online
These Terms & Conditions (“Terms”) govern registration for DIPY Workshop 2027 (the “Workshop”) organized by Garyfallidis Research Group, Department of Engineering, IU Bloomington (“we”, “us”, “our”). By completing registration or making payment, you (“Registrant”, “you”) confirm that you have read, understood and agree to be bound by these Terms. If you register on behalf of another person or organization, you confirm you have authority to accept these Terms on their behalf.
1. Registration and Payment#
Registration is confirmed only once full payment has been received and a confirmation email has been issued by us.
All fees are stated in U.S. Dollars (USD). Fees include only the items expressly listed on the registration page; travel, accommodation and other personal expenses are the Registrant’s responsibility.
We reserve the right to decline or cancel any registration at our discretion, in which case any amount paid will be refunded in full.
Early Bird pricing applies only to registrations paid in full on or before the Early Bird Deadline of January 1, 2027.
2. Cancellation and Refund Policy#
Refund eligibility is determined by the date on which we receive your written cancellation request, based on our local time zone (U.S. Eastern Time), as follows:
When we receive your request |
Cancellation fee retained |
Amount refunded |
|---|---|---|
On or before the Early Bird Deadline (January 1, 2027) |
5% of the registration fee paid |
95% of the fee paid |
After the Early Bird Deadline, up to and including February 28, 2027 |
25% of the registration fee paid |
75% of the fee paid |
On or after March 1, 2027 |
100% of the registration fee paid |
No refund |
The cancellation fee covers administrative costs, payment processing charges and commitments made by us in reliance on your registration. It is a genuine pre-estimate of our costs and is not a penalty.
A failure to attend (“no-show”), late arrival or early departure, for any reason, does not entitle you to a refund or credit.
Refunds are calculated on the registration fee actually paid, excluding any third-party charges (such as bank, currency-conversion or platform fees) that are not recoverable by us.
Partial attendance, unused sessions, meals or materials are not refundable.
3. How to Request a Refund#
All cancellation and refund requests must be submitted in writing by email to workshop@dipy.org, stating the Registrant’s full name, the registration or order number, and the email address used to register. Verbal or social-media requests will not be accepted.
We will acknowledge and respond to your request within seven (7) business days of receiving it. “Business days” means Monday to Friday, excluding public holidays in Indiana, United States.
Our response time refers to reviewing and responding to your request. Once a refund is approved, the time for funds to appear in your account depends on your bank or payment provider and is outside our control.
Your request is considered received on the date and time it arrives in our inbox. We recommend keeping a copy of your sent email as proof of submission.
4. Refund Method#
All approved refunds will be issued only to the original payment method used at the time of registration (for example, the same credit or debit card, bank account or payment account). We cannot issue refunds in cash, by cheque, to a different card or account, or to a third party. If the original payment method is no longer valid, it is your responsibility to contact your bank or card issuer to receive the funds. We are not responsible for any amount lost due to exchange-rate differences between the date of payment and the date of refund.
5. Substitutions and Transfers#
Instead of cancelling, you may transfer your registration to another person by notifying us in writing at workshop@dipy.org no later than seven (7) days before the Workshop start date. Transfers to a future workshop are at our sole discretion and are not guaranteed. A transfer does not reset or extend the refund deadlines above.
6. Changes or Cancellation by the Organizer#
We reserve the right to change the Workshop content, schedule, speakers, format (including moving from in-person to online) or venue where reasonably necessary. Such changes do not entitle you to a refund beyond what this policy provides.
If we cancel the Workshop entirely, you will receive a full refund of the registration fee paid, or, at your option, a transfer to a rescheduled date. This refund is our sole and entire liability; we are not responsible for travel, accommodation or any other costs you have incurred.
7. Events Beyond Our Control (Force Majeure)#
We are not liable for any failure or delay in performing our obligations caused by events beyond our reasonable control, including natural disasters, severe weather, epidemics or public-health orders, government action, war, terrorism, civil unrest, strikes, utility or internet failures, or venue unavailability. In such cases we may postpone the Workshop, move it online, or offer a credit; any refund will be at our reasonable discretion and will not exceed the registration fee paid.
8. Chargebacks and Payment Disputes#
Please contact us before disputing a charge with your bank. Filing a chargeback for a fee that is non-refundable under these Terms is a breach of these Terms. We reserve the right to contest such disputes by providing these Terms and your acceptance of them as evidence, and to cancel the related registration.
9. Conduct and Removal#
Registrants must behave respectfully toward other participants, speakers, staff and venue property. We may remove any person whose conduct is disruptive, unsafe, harassing or unlawful, without a refund.
10. Intellectual Property and Recording#
All Workshop materials, presentations and content remain the property of us or the respective presenters and are provided for your personal, non-commercial use only. They may not be copied, distributed, recorded or resold without our prior written consent.
The Workshop may be photographed, filmed or recorded. By attending, you consent to the use of your image and voice in such recordings for promotional and educational purposes, without compensation. If you do not wish to be photographed, please notify us in writing before the Workshop.
11. Limitation of Liability and Assumption of Risk#
Workshop content is provided for general educational purposes only and does not constitute professional advice. You are responsible for how you apply any information received.
You participate at your own risk and are responsible for your personal belongings and safety. To the maximum extent permitted by law, we are not liable for any personal injury, loss, damage or theft, except where caused by our gross negligence or willful misconduct.
To the maximum extent permitted by law, our total liability arising out of or relating to the Workshop or these Terms shall not exceed the registration fee you paid. We are not liable for any indirect, incidental, special or consequential losses, including lost profits, travel or accommodation costs.
12. Privacy#
We collect and use your personal information only to administer your registration, communicate with you about the Workshop, and meet our legal obligations. We will not sell, rent or trade your personal information to any third party.
13. General#
Changes to these Terms: We may update these Terms from time to time. The version in effect on the date of your registration applies to you.
Entire agreement: These Terms, together with the registration page and confirmation email, form the entire agreement between you and us regarding the Workshop.
Severability: If any provision is found unenforceable, the remaining provisions continue in full force and effect.
No waiver: Our failure to enforce any provision is not a waiver of our right to do so later.
Governing law: These Terms are governed by the laws of the State of Indiana, United States. Any dispute shall be resolved exclusively in the state or federal courts located in Monroe County (Bloomington), Indiana.
Nothing in these Terms limits any rights you may have under applicable consumer protection laws that cannot be excluded by agreement.
14. Contact#
Last updated: October 30, 2026. By registering for the Workshop, you acknowledge that you have read and agree to these Terms & Conditions.